Note: The following is translated from the original Japanese document. The original document may supersede any part of the translation below, and may be invoked at any time.

The JMoF Executive Committee (hereafter “we, our, us”) will treat your personal information submitted by email and online forms* with the utmost care and security.

Note: This includes any information submitted on an external platform operated by us, such as direct messaging on social media.

Personal Information – What We Collect and Store

We collect the following personal information:

• Inquiry: name, email address
• When you apply and/or submit for an event, etc.: name, email address, and if necessary, a social media's account ID for contact purposes.
• Besides the above, any information that we have notified you about beforehand and have received permission to use within the scope of the below purposes.

Usage of Personal Information

We collect personal information for the following purposes:

• Responding to questions or concerns sent through email or by form
• Contacting those who have applied and/or submitted for events, etc.
• Improving the user experience of this website
• If we need to use your information in any other way, we will contact you in advance and ask for your permission. In those cases, we will only use your information within the scope of what was agreed to by both parties. (Please see below)

Note: We will not give away any of your personal information to a third party unless with explicit permission by you beforehand, or in cases where required by law.

Basis for Processing of Personal Information

The reasons for our processing of personal information are:

• Because it is necessary for our services.

In addition, we process all the personal information in Japan.

• Transfers of personal information from member states of the European Union (EU) take place without any specific authorization as well as from other countries or regions because Japan has received an adequacy decision from the European Commission.
• As the UK has completed the relevant legal procedures to maintain the above effect, the transfers of personal information from the UK also take place without any specific authorization.

Storage Period of Personal Information

Any personal information that we collect through the course of VR JMoF's operations and management, is stored for at most 1 year, 4 months, and it will be completely erased after that. We will also shorten this period to the extent possible.

Note: We use the term VR JMoF to refer to all events that we organize under the “VR JMoF” name.

Access to and Rectification or Erasure of Personal Information

For those who wish to refer to, correct, or delete your given personal information, please send us a message through the “Contact” page.

Regarding Site Security

This website's communications are encrypted using SSL.

External Services

In order to better manage this convention, part of our affairs incorporate external services. For more information regarding external services and their handling of personal information, please visit each official website's respective Privacy Policy page.

• Google: https://policies.google.com/privacy
• JotForm: https://www.jotform.com/privacy/
• Meta (Facebook、Instagram): https://www.facebook.com/privacy/center
• Resonite: https://resonite.com/policies/PrivacyPolicy.html
• Twitch: https://www.twitch.tv/p/legal/privacy-notice/
• Twitter: https://twitter.com/en/privacy
• VRChat: https://hello.vrchat.com/privacy
• Discord: https://discord.com/privacy

Other Inquiries

For questions or concerns regarding the usage of your given personal information, please send us a message through the “Contact” page.